VISITOR MANAGEMENT

PROVIDING ELECTRONIC VISITOR MANAGEMENT 

Your facility needs Visitor Management because your lobby is your first line of defense. It’s the single-most important security point in any building or facility where protection of personnel and property is paramount.

To learn about your Visitor Management options, contact ASI. Our team will work with you to determine the best solution for your Virginia, Maryland, DC, Idaho or Texas area business!

WHAT IS VISITOR MANAGEMENT?

Visitor Management systems are an integral element of the total building security and takes your facility’s Access Control to the next level.  An electronic Visitor Management system must be capable of:

• Accurately and quickly capturing visitors’ pictures, signatures, business cards and driver’s license information.
• Authenticating their ID or credentials.
• Performing discrete security checks using watch lists.
• Creating one-time-use visitor badges that feature the visitor’s photo, name, affiliation, and host

• Designating authorized areas of access, as well as the badge’s expiration time.

For best security, visitor data should be integrated with all physical access control and logical security systems including human resource management systems (HRMS), identity management systems (IDMS) and Active Directory. We also recommend that you integrate your Visitor Management system with external watch list databases and training systems for real-time background checks.

VISITOR MANAGEMENT FEATURES & BENEFITS

ASI offers highly secure solutions for vetting and managing the visitors for any size organization. Cloud based architecture makes these systems easy to set up.  Plus, almost every aspect of the software can be configured by the end user, and it integrates with most standard Visitor Management hardware (badge printers, webcams).  For organizations, electronic Visitor Management systems help companies meet audit and compliance requirements through robust reporting. For end users, dashboards showing current, future and favorite visitors further enhance the experience, while improving lobby traffic flow and enforcing security policies. Electronic Visitor Management also allows you to:

• Issue visitor passes electronically, directly to the visitor’s smart phone via a QR code or barcode, similar to an airline boarding pass.  This way, visitors can be identified quickly by the system or directly from their phone.  If utilizing self-registration, visitors can check-in and print their visitor pass automatically, allowing the receptionist to focus on greeting the guest rather than soliciting paperwork.
• Pre-register visitors and have an automatic email containing map or directions, or any building-specific instructions sent to the visitor.
• Operate the system on any tablet, smart phone or PC using any web browser.  Then you can utilize roving lobby ambassadors or self-service touch-screens to check-in visitors, contractors or visiting employees. When the visitor arrives, they check-in via the receptionist, touch screen monitor, tablet or using their smart phone.
• Require visitors to sign and/or acknowledge the organization’s security policies and procedures.
• Administer watch lists that notify responsible parties when banned visitors are preregistered, as well as when checked-in.
• Diminish costs by reducing lobby headcount, abolishing visitor related paperwork, and eliminating manual badge creation.
• Conduct quick audits in case of security breach or emergency building evacuation. Electronic Visitor Management systems make this a simple task versus the time-consuming process of thumbing through pages and pages of hand written, hard to read visitor logs.

IMPLEMENT ELECTRONIC VISITOR MANAGEMENT

Keep an eye on everyone entering and exiting your facility with Visitor Management. Allegiance Security Integration has designed Visitor Management solutions for organizations since 2007.

Contact us today to find out how your organization would benefit from electronic Visitor Management!